Certified Email
By
Staten Island, NY Posted: 4/27/2015 10:28:01 PM
Are you sure you sent those TPS Reports on time?
The post office handles countless mails every day. A small percentage of those mails are from people who are willing to pay extra to have their mail "Certified".
Certified Mail doesn't mean their mail will get there faster, it just means they will have proof that they sent something, and that the recipient received it. This is critical for many legal issues.
Now that email has become widespread, it stands to reason that there should be a similar service that allows people to sent Certified Emails, that offer tangible proof that something was sent and received.
Although some email systems support "Return Receipts", most of those only work when sending and receiving within the same company server, so there's a big opportunity for somebody to offer a Certified Mail service. It's actually pretty easy to implement, but so far, I've never seen anyone do it.
Here's how it would work.
1. The sender's mail service stores the email in the cloud, then generates a unique ID, that acts as a key.
2. Instead of sending the actual email, the recipient receives a link with the embedded ID / Key.
3. When the recipient clicks on the link, they are taken to the email itself.... and a record is made certifying that it was read.
Just as regular Certified mail, you can prove something was sent... and with the return receipt option, you can have proof it was received, but there will not be a way to certify they actually read, understood or agreed with what was sent, but in theory, unlike physical Certified mail, you could conceivably implement an option that includes links to "Read", or "Agreed", making it also serve as the basis for an online contract.
Joe Crescenzi, Founder
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