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Our Latest Posts About: Email

Gmail's Missing Features

Why doesn't Gmail have a way to sort mail?


Ever since the earliest days of the Internet, just about every major email system has had a way to sort your inbox... except Gmail. Why is that?

Don't get me wrong, I love Gmail, but I can't understand why Google left out this fundamental feature. Even the most basic email systems out there have always had the ability to sort you mail by date, sender, title, or even by the size of the attachments, so why doesn't Google offer it?

Why We Need Real Email Signatures

Just about every major security breach starts with a fake email.


We've all been told that we shouldn't click links in emails from people we don't trust. The trouble is, most viruses are sent in emails that look like they came from somebody you already know and trust. This is because it's nearly impossible to confirm who actually sent the email.

At the root of the problem is the fact that you don't have to hack somebody's email account to send an email that looks like it came from them. In fact, all you need to do is change the name and address in the "From" part of your email program and it will look like it came from them. This means you can sit in a coffee shop anywhere in the world and send an email that looks like it comes from anyone else in the world, without needing... [More]

Continue...Why We Need Real Email Signatures...

Email Should Have Expiration Dates

My email archives are loaded with useless emails for things like Black Friday sales from over 10 years ago. That's stupid.


Even though there's virtually unlimited space in our inboxes, there's no reason to archive most of our emails, especially promotional emails for limited time promotions and other time sensitive events. That's why I think there should be an Expiration Date option in emails.

An Email Expiration Date would simply be an optional date you would enter just before sending an email. If you leave it out, it would work as it does now, without an expiration date, but by simply adding an expiration date the email would have a definitive lifespan, allowing it to be deleted automatically when the expiration date passed.

This could have a tremendous effect on cutti... [More]

Continue...Email Should Have Expiration Dates...

Bye Bye Email Lists?

Why is it so hard to unsubscribe from some email lists?


One of my Internet Pet Peeves is the frustration of clicking a link to unsubscribe from an email list, and seeing a web page that tells me it can take several weeks to be removed from the list. Several weeks? Are they kidding?

Email is instant. Signing up for an Email list... is instant, so why on earth would unsubscribing from an email list take three to four weeks? The entire list is in a computer database, so there's absolutely no reason why an unsubscribe should take less than a fraction of a second.

When I click an unsubscribe link and see a message like that, it makes my blood boil. Instead of simply deleting the original message, I make sure I hit the "Report Spam" button, because I know it hurts the sender... [More]

Continue...Bye Bye Email Lists?...

My Favorite Gmail Feature... That's Missing.

Why doesn't Gmail have a way to let US control our inbox tabs?


I love Gmail, but it still takes me forever to read my email each day because it's loaded with so much clutter. Some of it is automatically sorted into Gmails default tabs "Primary", "Social", "Promotions", "Updates", and "Forums". It helps a bit, but there is no direct way for us to control how Gmail sorts mail into those tabs, and for what it's worth, I'd rather create my own.

What I'd love to see is a quick way to tag a sender as a "Favorite", then have a simple "Favorites" tab where I can see mail from all of my favorites in one place.

Beware of Fake Fundraising Emails!

Beware... Fake fundraising emails are on the rise!


Over the last few months, I've noticed a rise in the number of fake fundraising emails. Most of them were election related, but the fact remains, there are now spammers making money off of unsuspecting people who THINK they're supporting a worthy cause.

It's harder for people to realize they've been taken advantage of, because unlike buying something from a spammer, when you make a donation you don't expect to receive a product in the mail.

This is particularly disturbing because it means that people are not only sending money to criminals, but they are also depriving legitimate charities of their donations.


I received so many fraudulent emails from both sides during the election I lost count. I even received so... [More]

Continue...Beware of Fake Fundraising Emails!...

An Email Sanity Check?

Oops... Did I just send THAT?


Every now and then we write an email without considering what the recipient will think when they read it. Sometimes it's something simple, like our choice of colorful language or jargon, but other times the entire email is just plain crazy. This can happen as a result of writing emails after having a bad day, or perhaps a too much to drink. Whatever the reason, it would be great if there was an alert when we've gone a bit too far.

We've all seen email spell checks and grammar checks, but sometimes what we really need is a SANITY CHECK! Just a little reality check that scans the words in our email and gives us a chance to re-think it before we hit send.

Of course, for some people in particular, that sanity check could include a system that n... [More]

Continue...An Email Sanity Check?...

Self-Destructing Email.

Some emails have a tendency to haunt you for years. Here's how a system can be designed to make some of them go away right after reading them.


After all the buzz over Hillary Clinton's email server in the 2016 election, I think we all know the value of securing sensitive emails. One way this could be done is to create a system where emails that need to be secure are stored as encrypted text on the server, and can only be read by looking up the encryption key when you receive it.

To make it even more secure, it would be great if your email system could put an expiration date on the encryption key, and deleting the key as soon as it expires, effectively rendering the original email unreadable.

Like SnapChat, the system isn't foolproof, because people can still copy or print... [More]

Continue...Self-Destructing Email....

Here's how to take advantage of a little known Gmail feature that can simplify your inbox.


Did you know that Gmail ignores periods in Gmail address? So Ladybugkiller123@gmail.com is the same as Lady.Bug.Killer.123@gmail.com, and L.adyBug.Killer.123@gmail.com.

You may not think much of this, but it opens the door to a whole bunch of cool tricks, including the ability to Automatically organize your inbox and cut down on Spam.

The premise is simple. Since Google ignores the periods, you can use multiple variations of your email address on business cards and whenever you sign up for things online, then create simple filters based on where the periods are.

For example, if you use periods in specific positions whenever you register your email address for sites like Ama... [More]

Continue...A Hidden Gmail Feature That Can Organize Your Inbox....

Don't you hate keeping track of dozens of passwords?


One of my favorite things about Gmail is the search box. That one feature was revolutionary when it came out because it gives you the freedom to archive virtually unlimited emails and find them in a fraction of a second.

With that in mind, I decided to use Gmail to store things like passwords, account numbers, lock combinations, serial numbers and a ton of private information. The key is making sure the information remains private by securing your account by using Gmail's 2-step verification, which secures your account by sending you a code via text message any time you use a different device to log in, and by hiding the information itself by making it difficult for anyone but you to search for.

In my case, I place secr... [More]

Continue...How To Use Gmail to Store Private Information...

One of the best features of Microsoft Outlook is the ability to schedule when to send a message... Why can't we do that with Gmail?


The most frustrating thing about clearing your Inbox is that as soon as you reply to an email, your recipient send you another reply. You can spend an hour replying to 50 emails, only to have 50 new ones within a few minutes. This is particularly frustrating if you decide to do clear your inbox at night or on the weekend.

The ability to schedule an email gives you the power to clear your inbox by responding to messages, without actually sending them until later. So you can clear your inbox at off hours, then send them all out at 4 am, so your recipients won't respond until the the next day... or the next week, or whatever time and date you'd lik... [More]

Continue...Gmail Should Let You Schedule When To Send Emails...

REAL Threaded Email on iOS / iPhone

Apple's Email App does a bad job of showing "Threaded Conversations"


If you've ever used Gmail, you're already familiar with "Threaded Email", which means that when you view any given email. you see all subsequent replies in chronological order, with the newest at the bottom.

Apple recently added what they consider Threaded Email to their iOS Mail App, but it's missing something very important. Emails you sent as replies are not included as part of the thread. What you end up with is only half a conversation.

By contrast, Google's Gmail App is fully threaded and it's easy to follow each conversation, which isn't surprising because Google was the first major email platform to support it.

Email Should Ask Before Sending Many CCs

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Sending hundreds of emails to a private list is a common mistake.


The CC: box is a fraction of an inch from the BCC: box when you send an email, so it's easy to accidentally paste a long list of emails in the wrong box. That little mistake can cause a ton of problems for the sender, and everyone in the list.

For example, I got an email today that was meant for Amazon's Top 500 Reviewers. That's not unusual, I'm in the top 500. The trouble is, the sender didn't use BCC, so the message had the email address of just about ALL of the "Top 500"... Oops. Now everyone on the list has the email address of just about every top reviewer. That's a big privacy problem, and it's not the first time somebody made the same time with the Amazon list. In fact, a few weeks ago, the email a... [More]

Continue...Email Should Ask Before Sending Many CCs...

ISP Email Portability

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Your Internet Service Provider Shouldn't Own Your Identity.


Every major ISP offers a free email account to its subscribers. For example, if you get your Internet from Comcast, you're given an address @comcast.net. Sounds simple enough... or is it?

As time goes by, that email address becomes an important part of your identity. It's the address you give to family and friends who want to write you or send you photos. It's also the address you use whenever you register for things like shopping sites, bank accounts, credit cards, online bill pay, and countless other services.

In a nutshell, that email account IS your online identity. If you lose it, you've got a problem.


That's exactly what happens when some people move from one ISP to another. Some ISPs actuall... [More]

Continue...ISP Email Portability...

Authenticated Email Senders

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The first step towards preventing fraud.


If you open your inbox, and see an email from a stranger with the heading "Check this out", would you trust it?

What if you saw the same email email from somebody you knew. Would you trust it? The problem is, many people would say yes, and that's exactly why scammers spend a lot of time trying to figure out the relationships between email addresses. Once they find a connection, they've got all they need to exploit it, and they don't need to hack your account to do it.

As it stands today, whenever you send an email, there isn't any system in place to authenticate who the sender is.


This means that anyone can send an email to any email address in the world, and configure their software to say that it came from you, and the... [More]

Continue...Authenticated Email Senders...

iOS Mail Needs an UNDO Option

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Everyone makes mistakes.


One of the best things about Apple is they know how to make things easy. Deleting an email couldn't be easier; all you have to do is swipe your finger on your email and it's gone in the blink of an eye. But what if you accidentally deleted something? Unfortunately, it's not easy getting it back.

It may not happen often, but when I accidentally delete an email, it's a real pain in the neck getting it back.

While it's not impossible, it's difficult and time consuming. You have to exit the InBox, then locate the message in the trash folder, and then move it back to the InBox.

If you've got more than one email address, first you have to figure out which mailbox the message was originally sent to, or you'll have to check the trash folder for eac... [More]

Continue...iOS Mail Needs an UNDO Option...
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For your eyes only.


If you wrote an email that you absolutely, positively want to be read by one person... how could you do it?

If you put it in a regular email, there's no guarantee it will remain private. First of all, Google's server can read it. Although it's just a search engine, it does mean that their server will potentially use some of that information to determine what kinds of ads you'll see on millions of websites, which could indirectly reveal the nature of your messages. For example, a friend once sent me an email asking me my opinion about a cordless electric lawnmower, and I started to see a ton of ads on dozens of websites even before I read the email.

Second, if somebody gains access to your cellphone, or your computer after you've already logged on, they... [More]

Continue...Gmail Encryption. Encrypt Email Before Sending... Passwords Shared Verbally....
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Here's another idea for improving the Amazon Echo... Echo Mail


Since the Amazon Echo is focused on sound, why not use it to send and receive voice messages? It wouldn't be particularly hard for Amazon to implement this.

Basically all they have to do is create a "Buddy List" feature inside the App, where you create a list of people you intend to communicate with. Each person on the Buddy List would get an invitation. Once they accept the invitation, you could send and receive voice messages from them using a voice command like "Alexa, record a message for Sam". Alexa would respond "Start recording after the tone... say 'End of message' when complete".

At this point the Echo would start recording until you say "End of message", or until you stop talking for more than 10 s... [More]

Continue...Amazon Echo Mail. Send and Receive Voice Messages....

Buttons To Report Fraud

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Just about every email system has a button to report Spam... but you never see buttons to report fraud, which is much worse.


I realize everyone hates Spam, but online fraud is a much bigger problem. Spam is basically a nuisance, but the damages from online fraud can be catastrophic. Every day, scammers send millions of fraudulent emails in the hopes of tricking people into giving them money or personal information, so why don't they make it easier for people to report fraud?

Reporting Spam couldn't be easier, because there's generally a simple button right above the message, but the option to report fraud requires people to look around for a link in a menu. Most people don't even know it's there.

If more people reported fraudulent emails, email providers could not only b... [More]

Continue...Buttons To Report Fraud...

Undo Option in Apple's Mail Apps

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It drives me crazy whenever I accidentally delete an email using my iPhone.


Apple's Mail Apps for iOS devices makes it easy to delete unwanted mail. It also makes it easy to delete mail you intend to keep. To minimize the problem, they give you an option to turn on confirmations before deleting emails, but slows you down.

If you accidentally delete an email, you can still get it back, but it's a real pain in the neck. Assuming you have multiple InBoxes turned on, you first need to determine which mailbox it was deleted from. Then, you need to drill down to that particular mailbox and go to it's trash folder. Once you find the mail, you can move it back to the InBox.

If you ask me, that's way too many steps to undo something that you did in a split second. An easier ap... [More]

Continue...Undo Option in Apple's Mail Apps...
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Most of my daily tasks started out with somebody sending me an email.


Isn't it odd that none of Apple's email Apps integrate with things like Reminders, Calendar, or Notes?

Let's say you are in your office and you've got 100 new messages. What are the odds that at least some of those messages are things you are going to have to take action on? As you open each message, you have to make a decision about what to do with it. If it's something you have to do, what many people do is mark the message unread or create folders or some kind of tag so you can find it later.

Meanwhile, Apple has great Apps for things like Reminders, Calendars and Notes. Wouldn't it make a lot of sense to just add the email to a one of those? So if somebody asks you to come to a meeting, you can j... [More]

Continue...Apple Mail Apps Should Integrate With Reminders, Calendar and Notes....
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Email would be drastically easier to manage if Google offered Gmail Aliases.


Whenever you go to a trade show, you get flooded with emails from almost every company you visited for the next few months. Wouldn't it be great if every one of those emails could be segregated, rather than piling up in your regular inbox?

Or what if you simply want to separate your business or social media emails from your personal mail? Right now, the easiest way to do this is to create multiple email accounts. Then, whenever somebody asks for your email address, you give them one of your other accounts, instead of your regular personal account.

The trouble with that is you have to keep all those other inboxes open a the same time, which takes up multiple browser tabs and resources.

A bett... [More]

Continue...Gmail Aliases. Multiple Addresses... One Account....

Certified Email

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Are you sure you sent those TPS Reports on time?


The post office handles countless mails every day. A small percentage of those mails are from people who are willing to pay extra to have their mail "Certified".

Certified Mail doesn't mean their mail will get there faster, it just means they will have proof that they sent something, and that the recipient received it. This is critical for many legal issues.

Now that email has become widespread, it stands to reason that there should be a similar service that allows people to sent Certified Emails, that offer tangible proof that something was sent and received.

Although some email systems support "Return Receipts", most of those only work when sending and receiving within the same company server, so there's a big opportun... [More]

Continue...Certified Email...

GMail Should Have a Favorites Option

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There was a time when I was excited whenever I heard my computer say.. You've got mail!


Back in the early 90s, just about every email was from somebody I knew, so I simply couldn't wait to open my inbox. Most of the time, my inbox was completely empty, so hearing that familiar sound let me know somebody took the time to write me, and I looked forward to each and every one.

Today, I get hundreds of emails each day, but unlike the 90s, very few are from people I actually know. I still get emails from people I know, but the longer I take to open my mailbox, the more they get buried in the clutter. On a particularly busy day, there's a very strong chance that an important email will be missed entirely.

There's an easy answer to this. Google should give people a simple "Favo... [More]

Continue...GMail Should Have a Favorites Option...

Smart Tags in Gmail

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Gmail tags are awesome. They just need better tools to automatically tag emails as they come in.


When Google released Gmail, it didn't have folders; it had tags. For some people this was considered crazy, because they were so accustomed to the idea of putting things into folders that they couldn't even consider an email system without them.

Eventually people learned that unlike placing an email into one folder, they could tag any given email with as many tag names as they want, making it easy to find an email that fit more than one category.

For example, if you received an email with a proposal from a client who is waiting for a reply, you might tag that email as:

Clients... because it's a client.
Proposals... because it's a proposal.
Pending... because you are still... [More]

Continue...Smart Tags in Gmail...

Scheduled Send Option for Gmail

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A follow up to yesterday's Idea of The Day. Schedule emails for a specific date and time


Yesterday, I talked about adding a feature to essentially put outbound emails on hold, so they can all be sent at the end of the day or in the morning. The idea behind that was for people to have a way to queue up all the outbound mail, but wait until you hit a button to release them.

The natural progression of that is to individually schedule each email to be sent at a pre-set date and time. Not only would you be able to schedule a birthday or anniversary message to friends and family, but you could schedule a message to yourself the day before, so you can remember to buy a gift.

The ability to schedule a message for a specific date and time would also be a great way for a business... [More]

Continue...Scheduled Send Option for Gmail...
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It's your day off and eMails are piling up. You want to reply, but you don't want everyone to see you're active and keep the conversation going.


For many people, having access to mail while you're out of the office is a blessing, and a curse. Even on your day off, the more you clear out your inbox, the more people respond and you're back where you started. What's worse, now that they see you're writing emails, why not just call you too?

The solution is to hold all your replies, until you are ready to release them. The best time for that could be at the end of the day, or first thing in the morning.

There are ways to do this using programs like Outlook, and using a Blackberry, but it's not easy using Gmail.

Using Gmail, you can reply as usual, then close the editor wi... [More]

Continue...Send Later Option in Gmail... Hold Mail Until You Release Them...
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Hacked emails have become so common that the Russians actually started using typewriters to insure privacy. There's a better way.


Some of the best ideas are at their heart, simple. This one is both easy and complicated. The core concepts are very easy to implement, but the complicated part is finding somebody willing to launch such a service. After all, if they do it right, it will make them billions.

Here's how it would work.

Unlike traditional email services, which send plain, unencrypted text through the Internet, this service would be a closed system. In order to communicate with somebody using this secured system, both sides would need to be subscribers of the service, and both would be required to accept an invitation to communicate with each other.

Exampl

... [More]

Continue...A Guaranteed Spam-Free, Pre-Encrypted Email Service...

Block Emails With One Click

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When unsubscribe doesn't work, why not just block the sender?


Everyone hates spam. But every day, we seem to get more spam in our InBoxes than anything else. Time after time, we hit the "Spam" button, or look for "Unsubscribe" links, but somehow they keep coming. As I wrote about recently, sometimes even after using an Unsubscribe button, we get a message telling us it will take at least 30 days to stop receiving emails.

Wouldn't it be easier if we just clicked a button that said "Block Sender"? Then viola! From that second on, any emails from that sender go right into the Trash.

Sometimes I wonder if the reason they don't have a button like that right now is because that would immediately become the most popular button on the planet and the volume of email would dro... [More]

Continue...Block Emails With One Click...

Unsubscribe Links Should Always Be Instant.

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You decide you no longer want to get daily emails from Rubber Chicken of the Day, so you click the Unsubscribe button, and it tells you it will take 28 days to stop getting emails. 28 days. Really?


Here's a simple idea. It doesn't matter if you use a third party marketing company to send your emails. You've got a computer. They've got a computer. It's not hard to provide a simple way for them to get up-to-date lists that are current as of the exact moment they send your emails.

I've been in the computer industry for over 34 years, so it boggles my mind when I click Unsubscribe, then see a message telling me I'll still get emails for up to 28 days or more, Are they that lazy? Or are they simply that reluctant to get you to stop getting their emails.

Even a lazy progr... [More]

Continue...Unsubscribe Links Should Always Be Instant....
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Google knew that I was shopping for a lawnmower... even before I did. That's creepy.


As many people know, when Google introduced Gmail, in the Terms of Service, Google reserves the right to use the content of your emails to serve targeted advertising. They don't hide it. They try to make it a point of telling you it's there.

When Gmail first started, it was pretty simple. If you were reading an email about sneakers, there was a good chance the advertising on the Gmail page might be related to sneakers. It freaked some people out at first, including a lot of people in Congress. Google defended their system by making it clear that although their software was indeed reading your email, no human was. At worse, you saw some ads next to your email that seemed to know what you... [More]

Continue...Gmail Is Getting Way Too Creepy. They Need to Re-Think How They Read Our Mail....
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My Gmail Inbox has over 5,000 emails in it.... plus countless archived junk


Let's face it, some of us get too many emails.

If you are the typical Gmail user, you've been conditioned to archive your email, instead of deleting it. After all, they give you virtually unlimited space and the awesome power of Google's Search to find any email you may be looking for.

The trouble is, after nearly a decade of Gmail, our mailboxes are full of so much clutter that every search is like finding a needle in a haystack.

My Solution... Expiration Dates for Emails


Think about it, you open an email in October, and by December... it's gone, without lifting a finger. How cool would that be?

Since the protocol for email is not easily changed, I think an easy solution is for Em... [More]

Continue...Idea For Email Providers to Reduce Clutter - Create Expiration Dates for Emails....
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Swipe Right to Mark Read or Archive


This sounds so obvious to me, but for some reason Apple only gives you one option when you swipe right... Mark as Read. Why is there no quick option for archiving?

My Inbox is stuffed is because I configured my left swipe for "Deleted Mailbox" (so I can delete Spam). Now, I have no quick way to archive the other messages using my iOS devices... so the Inbox keeps growing.

I'm fully aware I can change the "Trash" setting to "Archive Mailbox" which will make a left swipe say "Archive" instead, but that means I will also be archiving Spam, Facebook notifications and tons of things I want gone for good... not archived.

The bottom line, some messages you want to delete, some you want to archive. Just give us the choice and we'll clean up... [More]

Continue...Apple Should Give You the Choice to Archive or Delete Emails on iPhones / iPads...

Top 25 Posts


* Note: The ideas on "Idea of the Day" were posted without any formal research into existing inventions.

In some cases, patents may already exist for these ideas, in other cases, there may not be any existing patents and you are free to develop and explore the viability of developing and patenting the ideas.

The authors make no claim that any of the ideas are safe, practical, or suitable for any particular purpose. You are responsible for the results of trying, developing, patenting or using any of the ideas on this site.

For some people, our ideas are just an interesting read, but our goal is to encourage you to take action. If you see an idea that you like, do something with it... Take action.


- Joe
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